Google School Information
To parents and guardians:
At Frontier Charter Academy we use G Suite for Education and we are seeking your permission to provide and manage a G Suite for Education account for your child. G Suite for Education is a set of education productivity tools from Google including Gmail, Calendar, Docs, Drive, and more used by tens of millions of students and teachers around the world. At Frontier Charter Academy, students use their G Suite accounts to complete assignments, communicate with their teachers, sign into their Chromebooks, and learn 21st century digital citizenship skills.
The notice below provides answers to common questions about what Google can and can’t do with your child’s personal information, including:
What personal information does Google collect?
How does Google use this information?
Will Google disclose my child’s personal information?
Does Google use student personal information for users in K-12 schools to target advertising?
Can my child share information with others using the G Suite for Education account?
Please read this carefully, let us know of any questions, and then sign below to indicate that you’ve read the notice and given your consent. Consent is required for a student to participate at Frontier Charter Academy through their Google account. If you are not able to sign this document digitally, you may instead respond to this email with the information below.
I give permission Frontier Charter Academy to create/maintain a G Suite for Education account for my child and for Google to collect, use, and disclose information about my child only for the purposes described in the notice below.
Full name(s) of student(s)
Printed name of parent/guardian
Signature of parent/guardian Date
G Suite for Education Notice to Parents and Guardians
This notice describes the personal information we provide to Google for these accounts and how Google collects, uses, and discloses personal information from students in connection with these accounts.
Using their G Suite for Education accounts, students may access and use the following “Core Services” offered by Google (described at https://gsuite.google.com/terms/user_features.html):
Gmail
Calendar
Drive
Docs
Forms
Sheets
Sites
Slides
Hangouts (high school only, restricted to chat only)
In addition, we also allow students to access certain other Google services with their G Suite for Education accounts. Specifically, your child may have access to the following “Additional Services”:
Chrome Web Store (only approved apps are available), YouTube (grades 6-10 only, restricted access), Google Maps, Google Bookmarks, and Google Earth are a list of the more commonly used additional Services Frontier Charter Academy uses as requested by teachers for academic purposes. A list of additional services is available at https://support.google.com/a/answer/181865,
Google provides information about the information it collects, as well as how it uses and discloses the information it collects from G Suite for Education accounts in its G Suite for Education Privacy Notice. You can read that notice online at https://gsuite.google.com/terms/education_privacy.html. You should review this information in its entirety, but below are answers to some common questions.
What personal information does Google collect?
When creating a student account, Frontier Charter Academy provides Google with certain personal information about the student, including their name and parent/guardian email address. Google may also collect personal information directly from students, such as a profile photo added by the student to the G Suite for Education account.
When a student uses Google services, Google also collects information based on the use of those services. This includes:
device information, such as the hardware model, operating system version, and unique device identifiers;
log information, including details of how a user used Google services, device event information, and the user's Internet protocol (IP) address;
unique application numbers, such as application version number; and
cookies or similar technologies which are used to collect and store information about a browser or device, such as preferred language and other settings.
How does Google use this information?
In G Suite for Education Core Services, Google uses student personal information to provide, maintain, and protect the services. Google does not serve ads in the Core Services or use personal information collected in the Core Services for advertising purposes.
Does Google use student personal information for users in K-12 schools to target advertising?
No. For G Suite for Education users in primary and secondary (K-12) schools, Google does not use any user personal information (or any information associated with an G Suite for Education Account) to target ads, whether in Core Services or in other Additional Services accessed while using an G Suite for Education account.
Can my child share information with others using the G Suite for Education account?
We allow students to access Google services such as Google Docs and Sites, which include features where users can share information with other students in the domain. All student activity in G Suite is monitored using a separate service called Securly to audit concerning or offensive behavior. If a student chooses to use a separate service to publish information publicly, it may be indexable by search engines, including Google.
Will Google disclose my child’s personal information?
Google will not share personal information with companies, organizations and individuals outside of Google unless one of the following circumstances applies:
with parental or guardian consent. Google will share personal information with companies, organizations or individuals outside of Google when it has parents’ consent (for users below the age of consent). An example of this is using the website Picaboo for a school yearbook for those families that opt in.
with FCA G Suite for Education accounts. Because they are school-managed accounts, this gives administrators access to information stored in them.
for external processing. Google may provide personal information to affiliates or other trusted businesses or persons to process it for Google, based on Google’s instructions and in compliance with the G Suite for Education privacy notice and any other appropriate confidentiality and security measures.
for legal reasons. Google will share personal information with companies, organizations or individuals outside of Google if it has a good-faith belief that access, use, preservation or disclosure of the information is reasonably necessary to:
meet any applicable law, regulation, legal process or enforceable governmental request.
enforce applicable Terms of Service, including investigation of potential violations.
detect, prevent, or otherwise address fraud, security or technical issues.
protect against harm to the rights, property or safety of Google, Google users or the public as required or permitted by law.
Google also shares non-personal information—such as trends about the use of its services—publicly and with its partners.
What choices do I have as a parent or guardian?
You and your child can also visit https://myaccount.google.com while signed in to the G Suite for Education account to view and manage the personal information and settings of the account. In addition, you can monitor all student access using the Parent Portal in Securly, which is detailed in a separate document.
What if I have more questions or would like to read further?
If you have questions about our use of Google’s G Suite for Education accounts or the choices available to you, please contact the Technology Manager. If you want to learn more about how Google collects, uses, and discloses personal information to provide services to us, please review the G Suite for Education Privacy Center(at https://www.google.com/edu/trust/), the G Suite for Education Privacy Notice (at https://gsuite.google.com/terms/education_privacy.html), and the Google Privacy Policy (at https://www.google.com/intl/en/policies/privacy/).
The Core G Suite for Education services are provided to us under Google’s Apps for Education agreement (at https://www.google.com/apps/intl/en/terms/education_terms.html).