Business Office

Please contact the Business Office if you have any questions or would like documents for years not listed.

Board of Directors

Board Minutes and Agendas
Board Vacancies
Board Meeting Notice
Board Meeting Schedule

Safety Protocols

The Communicable Disease Management Plan used by Frontier Charter Academy and adopted by Gervais School District can be found here.

Healthy and Safe School Plan

SB 1062, which requires that, every school district, education service district, and public charter school develop a Healthy and Safe Schools Plan (HASS Plan).

  • Frontier Charter Academy’s board-approved Health and Safety School Plan can be found here. The annual statement can be found here.

  • Frontier Charter Academy has adopted an Integrated Pest Management (IPM) plan as required by ORS 634.700 through 634.750. Community members can access a copy of the IPM plan here.

  • Frontier Charter Academy has developed a radon plan as required by ORS 332.345. Community members can access a copy of the radon plan here. The radon test results are here.

  • Frontier Charter Academy is complying with the requirement to provide access to test results, as defined by OAR 581-022-2223 within 10 business days as defined by ORS 332.334. The Water Results can be found here.

  • Frontier Charter Academy’s asbestos results for the Pioneer School and Bus Building can be found here.

Integrated Plan

Application
Appendix
25-27 Budget
Outcomes & Strategies

Board Minutes and Agendas

  • Carruth Incident

    On January 13, 2025, we learned that Carruth Compliance Consulting, the third-party administrator of FCA’s 403(b) and 457(b) retirement savings plans, discovered suspicious activity on its computer systems on December 21, 2024 (the “Carruth Incident” or “Incident”). Carruth reported that an investigation revealed that sensitive employee data for Carruth’s clients, including FCA, was affected. Carruth’s customers include many Oregon school districts, educational service districts and other organizations.

     

    Carruth reported that upon learning of the Incident, they began working with third-party specialists to investigate the activity and then notified the Federal Bureau of Investigation. Carruth also engaged a sub-contractor to handle processing of information coming in from its clients. For the foreseeable future, no further retirement account transactions from FCA employees will be processed by Carruth.  We are in the process of transitioning to another provider for these services and will provide information about it in subsequent communications.

     

    *****

    Frequently asked questions

     

    Was my information affected?

    It appears that the Carruth Incident may potentially affect all individuals who were employed by FCA between September 2022 and January 2025. We encourage all potentially affected current and former employees to take the steps outlined below to monitor and protect their personal information.

     

    What information was affected?

    Carruth reported that the affected information may include employee and beneficiary Form W-2 Wage and Tax Statement information (names, Social Security numbers, mailing addresses and compensation information), dates of birth, financial account information, email addresses, driver’s license numbers and medical billing information (but not medical records).

     

    Was FCA’s information system affected?

    No. The Carruth Incident is a third-party incident involving the Carruth systems – it has nothing to do with FCA’s systems. FCA’s systems were not involved in the Carruth Incident and FCA’s systems remain secure.

    Is my retirement account safe?

    There is no evidence that retirement accounts were affected, and we are in communication with the custodians of those accounts to ensure they remain secure. 

     

    What if I do not/did not participate in FCA’s 403(b) and 457(b) plans administered by Carruth? Why would my data be affected?

    While Carruth provided third party administrative services for FCA’s 403(b) and 457(b) retirement savings plan, Carruth also monitored our contributions compliance.  This required us to provide data for all employees to ensure the School's practices were in compliance with IRS limits. 

     

    What is FCA doing?

    We are working with Carruth and multiple other parties to understand the full scope of the Incident, to ensure all affected employees will be directly notified and provided appropriate remediation services, and to ensure Carruth is taking appropriate steps to mitigate the impact on our employees. We will update information about the incident as it becomes available.

     

    Was my information compromised/misused?

    Receiving a letter does not mean that you are, or will be, a victim of identity theft. At this time, Carruth has not provided any evidence that any impacted information has been or is likely to be misused. However, we encourage you to follow the recommendations provided in the letter you received.

     

    Is there anything I need to do given the potential exposure of my information?

    Although there is no evidence that any information has been or will be misused, we recommend that individuals review the letter that they received regarding the incident and follow the steps outlined to further protect their information.

     

    Who is IDX?

    IDX is a leading data incident response services provider that helps protect people who may be affected by data security incidents. Carruth retained IDX to provide complimentary credit monitoring and identity protection services to our employees and answer questions you may have about the incident.

     

    I am having trouble enrolling with IDX. Is someone from FCA able to assist me with enrolling in the services provided by IDX?

    Unfortunately, each impacted individual must enroll separately in the services provided by IDX. In order to enroll in the services provided by IDX, you must contact IDX at 1-877-390-8299     and provide them with information they request. 

     

    What should I do?

    • Enroll in credit monitoring and identity restoration services. Carruth is offering free credit monitoring and identity restoration services through IDX, a firm that provides identity protection services to consumers affected by data security incidents. To enroll, please call IDX at 1-877-390-8299    .

    • Monitor your accounts. Regularly review your bank accounts, credit card statements, retirement accounts and other financial accounts for any suspicious activity. If you see anything unusual, report it to your financial services provider immediately.

    • Check your credit reports. You are entitled to one free credit report annually from each of the three major credit reporting bureaus (Equifax, Experian and TransUnion). Visit www.annualcreditreport.com or call 877.322.8228 to order your free reports. 

    • Consider placing a fraud alert on your credit file. Fraud alerts notify creditors to verify your identity before issuing new credit. You can place an initial fraud alert (lasting one year), or an extended fraud alert (lasting seven years), at no cost, if you believe you are a victim of identity theft. 

    • Consider placing a Credit freeze on your credit file. Credit freezes prevent credit bureaus from releasing your credit report without your explicit consent. This makes it harder for identity thieves to open accounts in your name. You can place a credit freeze on your credit file at no cost.

    • Report any suspicious activity. If you suspect you are a victim of identity theft, you should file a police report.  You can also report it to the Federal Trade Commission at www.identitytheft.gov or 877.ID.THEFT (877.438.4338).

     

       §   How do I place fraud alerts and credit freezes on my credit file? Place a fraud alert and/or a credit freeze on your credit file by contacting each of the three major credit reporting bureaus:

    Additional resources

  • Instructure, the company that provides our Canvas learning management system, has notified us that they recently experienced a cybersecurity incident that may affect school districts. Canvas is used by students in grades K-12.
     
    The company is still investigating the cybersecurity incident and its extent. Frontier Charter Academy’s own network and systems were not involved.   
     
    Instructure reports that it has taken steps to secure its systems and believes the incident has been contained.
     
    Students and families do not need to take any action at this time. We are actively monitoring this issue and will share an update when we learn more. For any questions, please contact Beau Neal at bneal@frontiercharteracademy.org.